Measuring what matters

Aug 30, 2023
Three measuring tools are displayed vertically against a white background: a yellow tape measure on the left, a clear plastic ruler in the center, and a silver metal ruler on the right.

Recently, I got a panicked email from a client saying business was way down the prior month and lamenting that they never should have raised prices. 

Of course, there is always cause for concern when sales are down from historic trends. And increased pricing may have impacted sales with some (price sensitive clients) opting to go with other sellers. 

It may also be true that 

  • Some purchases shifted to another time on the calendar - accelerated or delayed but not lost
  • There was more new business in the mix
  • The whole sector experienced a slow down
  • It's time to look at sales and marketing tactics and investments 

And in this instance a price increase was necessary because the old pricing model was not profitable. So having more sales with little to no profit margin wouldn’t be much better than having fewer, more profitable sales. 

I share this to say, in your business there are lots of variables impacting revenue, expenses, cash flow, and profitability. Often, the most obvious explanation for what’s going on is part of the answer but not the whole answer. 

This client is also rebranding, updating their website and focusing on a higher-end niche client. Those shifts can impact revenue and profit in the near term. They will need to make changes to their sales and marketing, which may cost more, impacting expenses in the near term and revenue generation long term. And they are adding a new line of business that can help them tap a new market. 

Lots of moving parts. 

Which is what I tried to remind them of when I replied. But it can be hard to step back and take a second look when things feel like they’re going the wrong way. 

That’s why it's important to have ways to catch changes before they show up on your income statement and freak you out! 

You might (regularly) look at the

  • Number of scheduled renewals three months out
  • Number of new inbound and outbound inquiries 
  • Close rate (number of jobs bid vs closed) 
  • Average sale or contract size
  • Customer and/or product mix - what’s selling and who’s buying
  • Website analytics 
  • Customer feedback

The key is knowing what indicators matter most for YOUR business. What’s gonna give you the best idea of what’s going on or at least alert you to where you need to be looking. 

Think about what information will help you know if your revenue, expenses and profit goals are within reach or if you need to make some real-time changes. 

Be intensely curious about what’s going on in your business and industry.

Bring your awareness to things you don’t like doing in your business and whether those areas might need more attention to drive results.

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  • I have said many times to colleagues, “I wish I had hired Christy Maxfield a few years ago.” Even with a 27-year-old company, I have learned so much from her. Christy has been an invaluable partner helping me operate my company more strategically, i.e. strengthening financial reporting, guiding succession planning, navigating complex people decisions, and increasing the overall value of my business. Christy brings insight, clarity, and genuine care to her work. Her disciplined approach and guidance has made me a more confident and effective business owner and positioned my company for its next phase of long-term success.
    Laurna Godwin
    Owner, Vector Communications
  • Christy’s coaching has has been instrumental in elevating my business to new heights. Her ability to facilitate strategic conversations has been transformative, helping me identify opportunities, overcome obstacles, and refine my business strategies for optimal results.
    Paya Sample
    Owner, Peak Leaders Collective
  • Christy took the time to assess my business model, understand my goals, and identify areas for improvement. What impressed me most was her ability to provide tailored strategies that were practical and immediately implementable.
    Sue Bailey
    Owner, Celebrating Life Cakes
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